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Providence Specialty Scheduling Coordinator -Portland Metro Area All Positions in Hillsboro, Oregon


Providence is calling a Specialty Scheduling Coordinator - to one of our various practices in the Portland Metro area

Looking for a rewarding career working with a cohesive and integrated network of caregivers to provide patient-centered health care? Then join one of our clinic care teams with Providence Medical Group. You will find endless opportunity to grow your career. The Speciality Scheduling Coordinator will schedule office and hospital services for patients including scheduling appointments with external providers or ancillary departments to ensure coordinated care for patients. This position plays a key role in maintaining a high level of patient satisfaction by providing exceptional customer service.

We have full-time, part-time, relief or float openings and have 8 to 12 hour shifts available during day time hours (7:00am-7:00pm) with some of our clinics being open on the weekend. We are actively seeking candidates to join one of clinics across the Portland Metro area as well as have the opportunity for you to join a float pool where you can support various clinics within a specific geographic area.

Submit your application today! Your application will be reviewed and qualified applicants will receive an invitation to self-schedule a panel interview during our hiring event scheduled to occur mid to late June you will receive additional details as the event nears.

In this position you will have the following responsibilities:

  • Coordinate the referral management process; which includes responding to provider referral calls, determining and relaying benefit information as it relates to referral processing

  • Obtain pre-certification/authorization from insurance companies, including extensions requested by physicians

  • Schedule and coordinates patient appointments and medical procedures with internal and external providers or ancillary departments/clinics as identified by provider with appropriate documentation

  • Operate multi-line telephone system; routes calls and responds to general inquiries


Required qualifications for this position includes:

  • High School Diploma -OR- GED -OR- equivalent education/experience

  • Two (2) years working experience in a medical clinic, office setting -OR- administrative setting

  • Extensive and excellent customer service experience

Preferred qualifications for this position includes:

  • EPIC -OR- other electronic medical record (EMR) experience

  • Specialty clinic experience

  • Working knowledge of CPT & ICD10 codes

About Providence in Oregon

As the largest healthcare system and largest private employer in Oregon, Providence offers exceptional work environments and unparalleled career opportunities.

The Providence Experience begins each time our patients or their families have an encounter with a Providence team member and continues throughout their visit or stay. Whether you provide direct or indirect patient care, we want our patients to feel that they are in a welcoming place where they can be comfortable and free from anxiety. Our employees create the Providence Experience through simple, caring behaviors such as acknowledging and welcoming each visitor, introducing ourselves and Providence, addressing people by name, providing the duration of estimated wait times and updating frequently if timelines change, explaining situations in a way that puts patients at ease, carefully listening to their concerns, and always thanking people for trusting Providence for their healthcare needs. At Providence, our quality vision is simple,

"Providence will provide the best care and service to every person, every time."

Providence is consistently ranked among the top 100 companies to work for in Oregon. It is also home to two of our award-winning Magnet medical centers. Providence hospitals and clinics are located in numerous areas, ranging from the Columbia Gorge to the wine country to sunny southern Oregon to charming coastal communities to the urban setting of Portland. If you want a vibrant lifestyle while working with a team highly committed to the art of healing, choose from our many options in Oregon.

We offer comprehensive, best-in-class benefits to our caregivers. For more information, visit

Our Mission

As expressions of God’s healing love, witnessed through the ministry of Jesus, we are steadfast in serving all, especially those who are poor and vulnerable.

About Us

Providence is a comprehensive not-for-profit network of hospitals, care centers, health plans, physicians, clinics, home health care and services continuing a more than 100-year tradition of serving the poor and vulnerable. Providence is proud to be an Equal Opportunity Employer. Providence does not discriminate on the basis of race, color, gender, disability, veteran, military status, religion, age, creed, national origin, sexual identity or expression, sexual orientation, marital status, genetic information, or any other basis prohibited by local, state, or federal law.

Schedule: Full-time

Shift: Day

Job Category: Patient Services

Location: Oregon-Portland

Other Location(s): Oregon-Wilsonville, Oregon-Molalla, Oregon-Happy Valley, Oregon-Gresham, Oregon-Oregon City, Oregon-Hillsboro, Oregon-Portland, Oregon-Beaverton, Oregon-Clackamas, Oregon-Tigard, Oregon-Canby, Oregon-Lake Oswego

Req ID: 298484