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Providence Administrative Assistant 2 - Wee Care in Portland, Oregon


Providence is calling an Administrative Assistant 2 (1.0 FTE, Day Shift) to Providence Portland Medical Center in Portland, OR

We are seeking a Administrative Assistant 2 - Wee Care Program who will coordinate and manage all written and oral communication both inter and intra departmentally, assist clients and staff by independently performing secretarial and clerical functions,perform receptionist duties for the department and perform client intake, bookkeeping, recordkeeping and report functions for the program.

In this position, you will:

  • Determine priority of work load to meet deadlines, given available resources by consultation with involved personnel:

  • Organize systems for maintenance and programs, i.e., Evaluations, Policies and Procedures.

  • Process billing, invoices, and requisitions.

  • Effectively direct communication to appropriate people:

  • Serve as the initial contact person and receptionist for the Wee Care Department. Provide initial level of response to questions from PSJH staff and community members.

  • Screen and direct persons and telephone calls coming into the Food Service office appropriately.

  • Handle inquiries on behalf of Manager and Coordinator in their absence.

  • Competently perform secretarial and clerical duties:

  • Compose correspondence and configures reports.

  • Perform all word processing as needed and assigned

  • Independently order equipment and supplies, requests and orders.

  • Develop filing system and maintains filing of correspondence, forms, related materials and resources.

  • Order and maintain standard office equipment and supplies; calls for repairs as needed.

  • Responsible for the accurate, timely and reconciled monthly billing of tuition and miscellaneous charges

  • Responsible for the active collections and documentation of collection efforts of family accounts that owe balances after the monthly due date


Required qualifications for this position include:

  • High school diploma or GED

  • Advanced secretarial and word processing training -OR- equivalent educ/experience

  • Experience working with spreadsheets, PC publishing programs and data bases.

  • Experience with standard office accounting practices.

Preferred qualification for this position include:

  • Experience with Child Care software applications

About Providence in Oregon

As the largest healthcare system and largest private employer in Oregon, Providence offers exceptional work environments and unparalleled career opportunities.

The Providence Experience begins each time our patients or their families have an encounter with a Providence team member and continues throughout their visit or stay. Whether you provide direct or indirect patient care, we want our patients to feel that they are in a welcoming place where they can be comfortable and free from anxiety. Our employees create the Providence Experience through simple, caring behaviors such as acknowledging and welcoming each visitor, introducing ourselves and Providence, addressing people by name, providing the duration of estimated wait times and updating frequently if timelines change, explaining situations in a way that puts patients at ease, carefully listening to their concerns, and always thanking people for trusting Providence for their healthcare needs. At Providence, our quality vision is simple,

"Providence will provide the best care and service to every person, every time."

Providence is consistently ranked among the top 100 companies to work for in Oregon. It is also home to two of our award-winning Magnet medical centers. Providence hospitals and clinics are located in numerous areas, ranging from the Columbia Gorge to the wine country to sunny southern Oregon to charming coastal communities to the urban setting of Portland. If you want a vibrant lifestyle while working with a team highly committed to the art of healing, choose from our many options in Oregon.

For information on our comprehensive range of benefits, visit:

Our Mission

As expressions of God’s healing love, witnessed through the ministry of Jesus, we are steadfast in serving all, especially those who are poor and vulnerable.

About Us

Providence is a comprehensive not-for-profit network of hospitals, care centers, health plans, physicians, clinics, home health care and services continuing a more than 100-year tradition of serving the poor and vulnerable. Providence is proud to be an Equal Opportunity Employer. Providence does not discriminate on the basis of race, color, gender, disability, veteran, military status, religion, age, creed, national origin, sexual identity or expression, sexual orientation, marital status, genetic information, or any other basis prohibited by local, state, or federal law.

Schedule: Full-time

Shift: Day

Job Category: Administrative (Non-Clinical)

Location: Oregon-Portland

Req ID: 289276