Providence Health & Services Administrative Assistant 2 in Portland, Oregon
Providence is calling an Administrative Assistant 2 (1.0 FTE, Days) to the Providence Groth Building i n Portland , OR.
We are seeking an Administrative Assistant 2 who will provide a wide variety of administrative and secretarial assistance for one or more managers in OR Quality Management and Medical Staff Services. The confidential nature of work requires necessity for discretionary judgment and tact in conversations with all internal and external contacts.
In this position you will have the following responsibilities:
Contribute to the effective functioning of the department by providing clerical assistance, not limited to filing, faxing, and scanning.
Conduct and receive telephone and personal calls independently without advice or direction from supervisor.
Support Core Leaders in scheduling meetings and managing daily schedules.
Convey messages and instructions from supervisor to his/her subordinates.
Process requisitions, invoices, and personnel forms.
Opening and screening incoming mail.
File and retrieve material alphabetically or according to established filing procedures.
Demonstrate understanding and utilizes tones, tools and behaviors that promote patient safety in a highly reliable organization.
Required qualifications for this position include:
H.S. Diploma or GED
Advanced secretarial and word processing training or equivalent education/experience
Two (2) years related experience
Demonstrated experience in professional communication with all levels of the ministries and regional offices
About Providence in Oregon:
As the largest healthcare system and largest private employer in Oregon, Providence offers exceptional work environments and unparalleled career opportunities.
The Providence Experience begins each time our patients or their families have an encounter with a Providence team member and continues throughout their visit or stay. Whether you provide direct or indirect patient care, we want our patients to feel that they are in a welcoming place where they can be comfortable and free from anxiety. Our employees create the Providence Experience through simple, caring behaviors such as acknowledging and welcoming each visitor, introducing ourselves and Providence, addressing
people by name, providing the duration of estimated wait times and updating frequently if timelines change, explaining situations in a way that puts patients at ease, carefully listening to their concerns, and always thanking people for trusting Providence for their healthcare needs. At Providence, our quality vision is simple,
"Providence will provide the best care and service to every person, every time."
Providence is consistently ranked among the top 100 companies to work for in Oregon. It is also home to two of our award-winning Magnet medical centers. Providence hospitals and clinics are located in numerous areas, ranging from the Columbia Gorge to the wine country to sunny southern Oregon to charming coastal communities to the urban setting of Portland. If you want a vibrant lifestyle while working with a team highly committed to the art of healing, choose from our many options in Oregon.
We offer a full comprehensive range of benefits - see our website for details
As expressions of God’s healing love, witnessed through the ministry of Jesus, we are steadfast in serving all, especially those who are poor and vulnerable.
Providence Health & Services is a not-for-profit Catholic network of hospitals, care centers, health plans, physicians, clinics, home health care and services guided by a Mission of caring the Sisters of Providence began over 160 years ago. Providence is proud to be an Equal Opportunity Employer. Providence does not discriminate on the basis of race, color, gender, disability, veteran, military status, religion, age, creed, national origin, sexual identity or expression, sexual orientation, marital status, genetic information, or any other basis prohibited by local, state, or federal law.
Job Category: Administrative (Non-Clinical)
Req ID: 251898