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Providence Health & Services Administrative Assistant 3 - Cancer Program in Portland, Oregon


Providence is calling a Administrative Assistant 3 - Cancer Program - Medical Research (1.0 FTE, Days) to Providence Portland Medical Center in Portland, OR

Apply today! Applicants that meet qualifications will receive a text message with some additional questions from our Modern Hire system.

We are seeking a Administrative Assistant 3 - Cancer Program - Medical Research that will serve as the primary day-to-day liaison for their assigned physician researchers, scientists and lab staff. This position is responsible for organizing daily/weekly/monthly work, project deadlines and deliverables to facilitate the goals of the research institute. Provides efficient calendar management and administrative functions to support their assigned areas. Works as an integral part of the research administrative team.

Work independently under general instructions on a wide variety of projects. Readily adapts to the environment and the organizational culture. Positively supports the organization and the research team, and fosters harmonious external and internal working relationships. Completes assignments within strict deadlines with a high degree of accuracy. Effectively utilizes organizational and project management tools to achieve team objectives.

In this position you will have the following responsibilities:

  • Partner closely with assigned physician researchers, scientists and lab staff to ensure effective time management and calendar management, including coordinating all travel arrangements

  • Coordinate meetings with staff, management, committees and vendors including scheduling, preparing meeting notices, developing meeting materials, and managing IT needs

  • Plan, coordinate and host virtual meetings and seminars, acts as technical expert in virtual meeting set-up, technical troubleshooting and coordination

  • Create and maintain MS Teams sites as needed to manage projects

  • Manage purchasing for assigned labs and acts as backup for other Administrative Assistants.

  • Work collaboratively with Vendors, Purchasing, Finance and Facilities to ensure prompt ordering and receipt

  • Proactively prepare assigned physician researchers and scientists for meetings and assists with their deliverables and deadlines including grants; coordinates with others as needed to accomplish goals

  • Prepare correspondence, presentations and documents with minimal guidance using MS Power Point, Word, EndNote, Excel, Adobe, and other office software as needed

  • Process and monitor all invoices, purchase orders and reimbursement requests

  • Coordinate the on-boarding of new lab staff including space and equipment needs

  • Provide relief back-up for other administrative staff with periodic fluctuations in workload and for scheduled and unexpected absences

  • Create and maintain monthly EndNote scientific publications reports for physician researchers and scientists


Required qualifications for this position include:

  • Four (4) years of experience working within a team and with a diverse populations

Preferred qualifications for this position includes:

  • Two (2) years of Customer Service experience

  • One (1) year of experience in a healthcare or research setting

About Providence in Oregon

As the largest healthcare system and largest private employer in Oregon, Providence offers exceptional work environments and unparalleled career opportunities.

The Providence Experience begins each time our patients or their families have an encounter with a Providence team member and continues throughout their visit or stay. Whether you provide direct or indirect patient care, we want our patients to feel that they are in a welcoming place where they can be comfortable and free from anxiety. Our employees create the Providence Experience through simple, caring behaviors such as acknowledging and welcoming each visitor, introducing ourselves and Providence, addressing people by name, providing the duration of estimated wait times and updating frequently if timelines change, explaining situations in a way that puts patients at ease, carefully listening to their concerns, and always thanking people for trusting Providence for their healthcare needs. At Providence, our quality vision is simple,

"Providence will provide the best care and service to every person, every time."

Providence is consistently ranked among the top 100 companies to work for in Oregon. It is also home to two of our award-winning Magnet medical centers. Providence hospitals and clinics are located in numerous areas, ranging from the Columbia Gorge to the wine country to sunny southern Oregon to charming coastal communities to the urban setting of Portland. If you want a vibrant lifestyle while working with a team highly committed to the art of healing, choose from our many options in Oregon.

We offer comprehensive, best-in-class benefits to our caregivers. For more information, visit

Our Mission

As expressions of God’s healing love, witnessed through the ministry of Jesus, we are steadfast in serving all, especially those who are poor and vulnerable.

About Us

Providence is a comprehensive not-for-profit network of hospitals, care centers, health plans, physicians, clinics, home health care and services continuing a more than 100-year tradition of serving the poor and vulnerable. Providence is proud to be an Equal Opportunity Employer. Providence does not discriminate on the basis of race, color, gender, disability, veteran, military status, religion, age, creed, national origin, sexual identity or expression, sexual orientation, marital status, genetic information, or any other basis prohibited by local, state, or federal law.

Schedule: Full-time

Shift: Day

Job Category: Compliance

Location: Oregon-Portland

Req ID: 305192