Providence Health & Services Administrative Assistant in Portland, Oregon


Providence is calling an experienced Administrative Coordinator (also referred to as an Administrative Assistant) to Providence St. Vincent Medical Center in Portland, OR. This is a full-time day shift position. The schedule is 7am-4pm, Monday-Friday. No weekends.

This position will support the Director and Department Managers of inpatient Cardiology, Wound Care, and RN/CNA Float Pool at Providence St. Vincent Medical Center. You will be involved in heavy calendaring for the Director. You will also attend and support department related meetings (by taking meeting minutes, preparing digital and printed documents, etc) . The right individual will have highly proficient MS Excel, Word, and PowerPoint skills. You will enter data and build graphs from the data in Excel, perform mail merges and higher level proficiency tasks in Word, and create PowerPoint presentations. This position will also support the onboarding for new hires and transfers within each department.

Successful candidates have supported or are currently supporting Directors or high-mid level managers. We encourage candidates with this background from any industry to apply!

In this position, you will:

  • Provide full administrative support at a high level of responsible and of a confidential nature for the Clinical Division Directors of Nursing.

  • Coordinate department purchases, billings, various special projects, and flow of work through Nursing Administration.

  • Initiate production and distribution of nursing chart forms, archival of department files and records, staff reimbursements and travel requests.

  • Develop and maintain filing and other organizational systems.

  • Prepare meeting materials and coordination of meeting scheduling and arrangements.

  • Work with other department and education secretaries to complete the work of the department.


Required qualifications for this position include:

  • High school diploma or equivalent

  • College level course work in Business Administration, Finance, Healthcare Management, Date Management or related fields

  • Additional training in administrative support skills obtained in business school or equivalent experience

  • 5 years of work experience with 3 of those years in administration office support

  • Experience using a personal computer and software including word processing, spreadsheet, graphics, and publication software in a Windows environment

Preferred qualifications for this position include:

  • 5 years of work experience in the healthcare industry

  • Experience with Internet/Intranet web site development and Internet/intranet publishing including SharePoint services

About Providence in Oregon

As the largest healthcare system and largest private employer in Oregon, Providence offers exceptional work environments and unparalleled career opportunities.

The Providence Experience begins each time our patients or their families have an encounter with a Providence team member and continues throughout their visit or stay. Whether you provide direct or indirect patient care, we want our patients to feel that they are in a welcoming place where they can be comfortable and free from anxiety. Our employees create the Providence Experience through simple, caring behaviors such as acknowledging and welcoming each visitor, introducing ourselves and Providence, addressing people by name, providing the duration of estimated wait times and updating frequently if timelines change, explaining situations in a way that puts patients at ease, carefully listening to their concerns, and always thanking people for trusting Providence for their healthcare needs. At Providence, our quality vision is simple,

"Providence will provide the best care and service to every person, every time."

Providence is consistently ranked among the top 100 companies to work for in Oregon. It is also home to two of our award-winning Magnet medical centers. Providence hospitals and clinics are located in numerous areas, ranging from the Columbia Gorge to the wine country to sunny southern Oregon to charming coastal communities to the urban setting of Portland. If you want a vibrant lifestyle while working with a team highly committed to the art of healing, choose from our many options in Oregon.

We offer a full comprehensive range of benefits - see our website for details

Our Mission

As people of Providence, we reveal God's love for all, especially the poor and vulnerable, through our compassionate service.

About Us

Providence Health & Services is the third largest not-for-profit health system in the United States. Providence employs more than 82,000 caregivers (employees) across a five-state area; AK, WA, MT, OR, and CA. Our facilities include 34 hospitals, 600 physician clinics, senior services, supportive housing and other health and educational services. Providence is proud to be an Equal Opportunity Employer. Providence does not discriminate on the basis of race, color, gender, disability, veteran, military status, religion, age, creed, national origin, sexual identity or expression, sexual orientation, marital status, genetic information, or any other basis prohibited by local, state, or federal law.

Schedule: Full-time

Shift: Day

Job Category: Administrative Support (Clinical)

Location: Oregon-Portland

Req ID: 188002