Job Information

Providence Department Coordinator - Hybrid *$4,000 Sign On Bonus* in Portland, Oregon


Providence is calling a Department Coordinator- Pharmacy (1.0 FTE, Day) to Providence Office Park Portland in Portland, OR

Shift: Hybrid In Office One day a week

---$4,000 Sign On Bonus for External Candidates and Eligible Rehires---

Apply today! Applicants that meet qualifications will receive a text message with some additional questions from our Modern Hire system.

We are seeking a Department Coordinator- Pharmacy that will support the Director and the staff of the pharmacy department to maintain smooth and efficient functioning of pharmacy services to clinics across the Oregon region. The Department Coordinator acts as a liaison to various departments across Providence including other PMG departments, finance, IS, property management, and supply chain and other PMG departments.

In this position you will have the following responsibilities:

  • Coordinate administrative support to the multiple managers and Director. Maintain calendar scheduling appointments and conferences. Make all necessary travel and itinerary arrangements and reports

  • Prepare, submit, troubleshoot invoices, authorization, reimbursements. Research discrepancies in invoices and ledgers and seeks resolution. Ensure reimbursements are within contractual commitments

  • Involved in the budget process and maintain budget records; make recommendations for budgeting for supplies and equipment based on volume and utilization patterns

  • Facilitate and coordinate general office management functions for all department staff at multiple facilities: plan and coordinate moves (including cost estimates, Move Services, IS, Telecommunications, property management ); liaison to Clinical Applications Support Team (service requests, user access to appropriate information services); ensures all equipment is in working order and researches new equipment needs

  • Support Departmental and PMG meetings: coordinate agenda preparation, confirm presenters, prepare and distribute agendas, meeting materials and minutes; ensure rooms and appropriate technology are available and functioning

  • Design and maintain departmental share point sites


Required qualifications for this position includes:

  • Coursework/Training: 2 years of college coursework or business school training OR equivalent education/experience

  • Two (2) years of related experience

  • Five (5) years Experience in office management and/or administrative support

Preferred qualifications for this position include:

  • Bachelor's Degree

About Providence in Oregon

As the largest healthcare system and largest private employer in Oregon, Providence offers exceptional work environments and unparalleled career opportunities.

The Providence Experience begins each time our patients or their families have an encounter with a Providence team member and continues throughout their visit or stay. Whether you provide direct or indirect patient care, we want our patients to feel that they are in a welcoming place where they can be comfortable and free from anxiety. Our employees create the Providence Experience through simple, caring behaviors such as acknowledging and welcoming each visitor, introducing ourselves and Providence, addressing people by name, providing the duration of estimated wait times and updating frequently if timelines change, explaining situations in a way that puts patients at ease, carefully listening to their concerns, and always thanking people for trusting Providence for their healthcare needs. At Providence, our quality vision is simple,

"Providence will provide the best care and service to every person, every time."

Providence is consistently ranked among the top 100 companies to work for in Oregon. It is also home to two of our award-winning Magnet medical centers. Providence hospitals and clinics are located in numerous areas, ranging from the Columbia Gorge to the wine country to sunny southern Oregon to charming coastal communities to the urban setting of Portland. If you want a vibrant lifestyle while working with a team highly committed to the art of healing, choose from our many options in Oregon.

We offer a full comprehensive range of benefits — see our website for details

We offer comprehensive, best-in-class benefits to our caregivers. For more information, visit

Our Mission

As expressions of God’s healing love, witnessed through the ministry of Jesus, we are steadfast in serving all, especially those who are poor and vulnerable.

About Us

Providence is a comprehensive not-for-profit network of hospitals, care centers, health plans, physicians, clinics, home health care and services continuing a more than 100-year tradition of serving the poor and vulnerable. Providence is proud to be an Equal Opportunity Employer. Providence does not discriminate on the basis of race, color, gender, disability, veteran, military status, religion, age, creed, national origin, sexual identity or expression, sexual orientation, marital status, genetic information, or any other basis prohibited by local, state, or federal law.

Schedule: Full-time

Shift: Day

Job Category: Project & Program Coordination (Non-Clinical)

Location: Oregon-Portland

Req ID: 350638